To ensure that the company’s financial books and records are accurate, current and complete.  Establish rapport and build company’s relationship with a variety of clients and vendors.

  • Company books and records are accurate, current and complete.  Establish a good pro-active working relationship with outside CPA.
  • Project managers are supported with accurate and timely financial reports and documents that meet compliance needs of proposals and projects.
  • Payroll is run accurately and on time. Staff have flexibility in making changes.
  • Company expenses are paid timely, efficiently and meet cash flow needs.  Keeps company vendors informed.
  • Clients are billed timely.  Accounts receivable are kept below established threshold.
  • Compliance documents such as sales tax returns, personal property tax, depreciation schedules, financial statement and tax workpapers, debt amortization schedules, and fringe benefit calculations for W-2s are prepared timely and accurately.
  • Staff administrative needs are supported with attention to detail.  Includes general office work, coordination of travel and meetings, maintenance of supplies and office equipment.
  • Company benefits are well researched and coordinated.
  • Develop quality client relationships and loyalty.
  • Effective and valued team member.  
  • Enthusiasm – Exhibits passion and excitement over work.  Has a can-do attitude.
  • Strong work ethic – Possesses a strong willingness to work hard and to get the job done.
  • Organized – Ability to manage multiple projects and schedule workflow independently.
  • Service mentality – Shows sincere interest in company team and clients’ and sincere desire to help.
  • Friendly, clear communicator – Speaks and writes clearly.
  • Technical expertise & understands reporting requirements. (QB, state & federal laws and regulations)
  • Work in the Company’s office.
  • Minimum of 4 years’ experience as a bookkeeper and office manager,
  • Strong understanding of accounting and bookkeeping.
  • Extensive knowledge of Quickbooks.
  • Understands AIA process

This job description does not list all the duties of the job.  You may be asked to perform other instructions and duties.  The Company’s management has the right to revise this job description at any time.  The job description is not a contract for employment, and either you or the firm may terminate employment at any time, for any reason.